HUNTINGTON PUBLIC LIBRARY
338 Main Street
Huntington, NY 11743

MINUTES

Approved
Of a Regular Meeting of the Library Board of Trustees
Held May18, 2021,
via Virtual Conference

PRESENT: Trustees: Pat McKenna-Bausch, Ann Scolnick, Ann M. Berger, Kimberly
Hawkins, Charles Rosner
Library Director: Joanne Adam
Assistant Library Directors: Kristine Casper and Teresa Schwind
Business Manager: Jennifer Mulvihill

EXCUSED:

Ms. Hawkins called the meeting to order at 6:05 p.m.

Ms. Scolnick made a motion, seconded by Ms. Berger, to approve the amended agenda as
presented for the May 18, 2021, Board of Trustees Meeting. The vote was unanimous.

Mr. Rosner made a motion, seconded by Ms. McKenna-Bausch, to approve the Library Board of Trustees Minutes of April 20, 2021. The vote was unanimous.

Ms. Berger made a motion, seconded by Mr. Rosner, to approve the minutes of the Special Meeting held on May 4, 2021. The vote was unanimous.

A period of public expression was held.

A motion was made by Mr. Rosner, seconded by Ms. Berger, that Warrant #24, April End of Month totaling $331,930.70, is paid. The vote was unanimous.

A motion was made by Mr. Rosner, seconded by Ms. McKenna-Bausch, that Warrant #25, May Disbursements, totaling $238,031.47, is paid. The vote was unanimous.

A motion was made by Ms. Berger, seconded by Ms. McKenna-Bausch, that Warrant #5, May Capital Fund, totaling $58,802.11 is paid. The vote was unanimous.

Business Manager Jennifer Mulvihill was available to answer questions related to her written report and noted that the auditors are preparing the documents and we expect to have a date to start this year’s audit soon.

The Policy Committee met to review amendments to Section 700 of the Policy Manual. The section has been sent to the library attorney for review before approval by the Board.
A motion was made by Mr. Rosner, seconded by Ms. Scolnick, to accept the May 2021,
Personnel Report as presented. The vote was unanimous.

Assistant Library Director Kristine Casper updated her report stating that we will continue with the MERV-13 grade filters for the HVAC at the next quarterly maintenance at the end of the month. We were also notified by our elevator maintenance company that we are required by recent safety code changes to have a pit ladder installed in our elevator shaft at the Main library.

There was a discussion about the financial sustainability of maintaining our stand-alone
Overdrive collection. Budget costs, statistics, and alternative options available and being
developed regarding downloadable collections were considered.

In recognition of the increasing and unsustainable costs associated with the maintenance of a local Overdrive download collection and noting that the Huntington Public Library already fully participates in the SCLS based Live-Brary download collection, Mr. Rosner made a motion, seconded by Ms. Hawkins, to discontinue Huntington Public Library’s Overdrive collection in order to further the goals of fiscal prudence while maintaining equitable access to library resources. The vote was unanimous.

Assistant Library Director Teresa Schwind gave an update to her written report that work
continues on the new website, library app, and program registration software. We are expecting to go live with the new registration platform for the July program registration cycle.

Library Director Joanne Adam reviewed her written report including an update on daily operations. The latest CDC recommendations regarding wearing masks in public and New York State’s subsequent announcement that required masks to be worn in public places could be lifted for those vaccinated against COVID-19 was discussed.

New Business: A motion was made by Ms. McKenna-Bausch, seconded by Ms. Berger, to pass the following resolution:

WHEREAS, the Center for Disease Control and Prevention (“CDC”) recently issued Guidance, which was subsequently adopted by the Governor of the State of New York by Executive Order 202.108, stating that, with limited exceptions, fully vaccinated people can resume activities without wearing a mask or physical distancing beginning May 19, 2021;

WHEREAS, no current federal, State or local vaccination registry exists, which would allow the Library to adequately and properly determine who is, and who is not, fully vaccinated.

WHEREAS, many of the Library’s patrons are either older citizens, who are acutely vulnerable to COVID-19 infection, or young children, who must still remain masked as they are not yet eligible for vaccination;

RESOLVED, that at this time, the Library is not lifting its mask mandate. All staff and patrons of the Library are still required to wear masks, subject to the same rules and regulations as prior to the recent CDC Guidance and State Executive Order.

FURTHER RESOLVED, that this resolution will be reviewed on a monthly basis to determine whether amendment or modification is appropriate.

The vote was unanimous.

Ms. Scolnick made a motion, seconded by Mr. Rosner, to adopt the updated Retention and
Dispositions Schedule for New York Local Government Records (LGS-1)

RESOLVED: By the Board of Trustees of the Huntington Public Library that Retention and
Disposition Schedule for the New York Local Government Records (LGS-1), issued pursuant to Article 57- A of the Arts and Cultural Affairs Law, and containing legal minimum retention periods for local government records, is hereby adopted for use by all officers in legally disposing of valueless records listed therein.

FURTHER RESOLVED, that in accordance with Article 57-A:

• (a) only those records will be disposed of that are described in Retention and Disposition
  Schedule for the New York Local Government Records (LGS-1), after they have met the
  minimum retention periods described therein;
  
  
• (b) only those records will be disposed of that do not have sufficient administrative,
  fiscal, legal, or historical value to merit retention beyond established legal minimum
  period.

The vote was unanimous.

There was no Correspondence and Communication.

A second period of public expression was held.

At 8:02 p.m., a motion was made by Ms. Hawkins, seconded by Ms. Berger to enter into
Executive Session to discuss a personnel matter. The vote was unanimous.

At 8:08 p.m., Ms. Hawkins reconvened the meeting.

At 8:09 p.m., a motion was made by Ms. Hawkins, seconded by Ms. Berger to adjourn the meeting. At 8:09 p.m., the meeting was adjourned.

Respectfully submitted:                              Prepared by:
_________________________                  ___________________________
Pat McKenna-Bausch, Secretary                  Kristine M. Casper, Assistant Library Director